First find the program through Programs Search on the left menu bar. You’ll be able to see from the search options if the program has an existing audit. Click the program card to enter the program and create or edit an audit.
If there is no audit for the program, you’ll see the option to ‘Create’. (Note that the permission to create audits is not given to all users - if you don't see the create button and believe you should, please contact your institution's Stellic administrator.)
If there is an existing audit for the program, you’ll see audit information and version. To create a completely new audit version, click ‘Create New Version’ under the Audits tab. You could also choose to edit an existing Audit by clicking ‘Edit this Audit’.
When creating a new audit, you’ll get a pop-up menu that will walk you through choosing a name and audit criteria - such as entry year and campus. We recommend a standardized naming system throughout the university. There’s no need to add the program or department name, as that will automatically be shown in the program.
Click ‘Create’, and your new draft Audit will be created!
Tip: You can copy requirements from any existing Audit (not just the parent program) as a shortcut from this menu. You can always remove and change these requirements during editing.
Once the audit is created, you'll have the option to add (or update) an audit description. This will create an open text box where you can enter a description for the audit. Descriptions are not visible to students.
Some tips to keep in mind while creating audits:
- Review the pending changes before publishing. Always test on multiple students, especially students with edge cases, before publishing an audit.
- Refrain from publishing audits during peak hours. Publishing an audit would enforce rebuilding the audit for all affected students – and can make the user experience slow and unpleasant for active users.
- If a requirement will be used in more than one program, create a shared requirement for it to save time!
- Always ask Stellic Team for any advice on coding a specific requirement. We are available through Slack or the ‘Chat with Stellic’ button on the platform.