Exceptions are valuable tools in advising and assisting with degree planning. Stellic allows advisors to make exceptions with just a couple of clicks. Any exception will be processed on one student only, and will not affect the audit for other students.
You’ll need to have exceptions permissions in order to make exceptions on a student’s plan. Your program administrator will have set up permissions, but reach out to them if you need any adjustments. Note that you’ll have to provide a justification for any exception before saving.
To make an exception, click on the three dots next to any requirement (category or course) and then click ‘Make Exception’.
Within the exception menu, you can choose from several options:
- Waive this Requirement will change the audit so that the student does not have to satisfy the requirement at all. If there are sub-categories in that category, they will also be waived.
- Tip: If you waive the requirement, no specific course will show in the audit under this requirement. If the audit also has a unit total constraint, you may want to modify that constraint, since no units are counted under a waived requirement.
- If you waive a course at the course level, it will waive the course and/or requirement that could use the course in any instance in the student's audit. We strongly recommend avoiding waiving individual courses unless you are certain there are no other instances where the course can be used anywhere else in the student's audit.
- Substitution allows for a different course to satisfy the requirement. This option will basically add a course that could count for the requirement to the list of eligible courses (for this student only). The substitution will be prioritized, but the original courses could still count for the requirement. Note that if there are contradicting constraints, a course may not count even with this exception. For example, if the category also has a constraint that says, 'Only courses with grade C or better may count', then substituting a course with a D grade will not fill the requirement.
- You can select the course to substitute through the provided search box.
- Waive or Modify Requirement Constraint allows you to change the constraints for the category. (Not available at the course level.) You can change a primary constraint, or change or remove a secondary constraint.
- Exclude Courses allows you to select courses that can not count for the requirement. This means that even if the courses would typically count toward the requirement's constraints, the course will no longer be allowed to fulfill the requirement.
At the category level you also have several additional options besides ‘make an exception’:
- Manually pick courses will allow you to choose which course should fulfill the requirement, even if the course does not fit the requirement constraints. For instance, a course with a grade of C could count even if the constraint only allows B or higher. If you manually pick a course, that becomes the only course that can fill the constraint. In essence, this constraint allows you total control over the requirement, and you manually choose any and all classes that will be used to fill it.
- Tip: You can pick more then one course to manually satisfy a requirement, even if one course would have originally satisfied the constraints.
- Manually pick overrides any rules for the requirement - if the constraint requires you to take 5 courses, but you manually pick only one course, the requirement will show as fulfilled. Use this exception sparingly and only when needed!
- Manually Satisfy Requirement will only appear if the ‘may only be manually satisfied by an institution’ constraint has been used. This allows advisors and admins to complete tricky or sensitive requirements manually and individually.
You can see any exceptions, prioritizations, or manually satisfied requirements in a students audit, and if you have permissions you can undo (remove) them.
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