Audits are at the core of the Stellic platform. They are how a student knows what is required for a program of study, and how an advisor knows what a student has completed towards a program. Audits are made up of requirements (courses and categories needed to complete the program) and constraints (which tell the system when a requirement has been met).
In the Program tab, each program card has a notation for the number of published and unpublished audits. To view program information, audit versions, and official templates for the program click on the card for your chosen program.
You can navigate between the audits and view available Pathways. You can also edit audit versions from this screen. Tip: If you don't see the option to edit, contact your administrator for permissions access.
You’ll automatically be shown the default audit on the “About” tab (the default audit is either the most recent or the only audit available). You can also scroll down to see if Pathways are available for that program (or click the Pathway tab).
To view different audit versions, navigate to the Audits tab and select versions from the drop down menu.
For draft audit version, you’ll see how many changes are pending.
When creating or editing audits, Stellic will automatically save changes in a draft version. In order to make the audit live for students and other users, it will need to be published. Depending on your permissions, you may be able to click ‘Publish’ and the audit will go live. Alternately, clicking ‘publish’ may send the audit to an administrator for final approval. We’ll let you know if the publishing is waiting on final approval.
For published audits, you’ll have information on when it was last published and who created it. You’ll also have the option to change the visibility of an audit (either public or private), view audit snapshots, or try on a student. If you choose to edit an audit, you’ll be taken to a draft version where changes can be made before publishing.
Audit snapshots will show the history of changes in an audit.
From the audit snapshot, you can archive (remove the snapshot from view/editing) or create a new audit based on that snapshot.
If there is a Pathway available for the program, it will show under the ‘Pathway’ tab within the Program. You can also search for Pathways from the Pathways tab on the left hand menu.
Default Rules
The Stellic platform has some default rules, such as:
- Double counting is not allowed. One course can only count towards one specific requirement.
- Only courses with passing letter grades are counted. Pass/fail courses do not count towards requirements.
Both of these rules can be changed or managed through constraints!
The Stellic platform does not enforce the sequence of courses toward a degree. This can be recommended or guided using Pathways, but it will not be required.
Pre-requisites and Anti-Requisites
During the setup process, we'll get information on pre-requisite and anti-requisite courses in the university system. For pre-requisites, we'll automatically give a warning if a course is added to a template or plan and the pre-requisite is not met. However, users can ignore the warning and add the course to their plan without the pre-requisite. The course will show with a tag 'pre-requisite not met'.
For anti-requisites, this is a setting that can be customized per institution. If your institution uses anti-requisites, the platform will not count both courses towards an audit.
You can view both pre and anti-requisite information in the course sidebar.